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!!!ANNUAL BUSINESS MEETING OF MEMBERS
!!36th  Annual Business Meeting of the Academia Europaea members at the Wroclaw University of Science and Technology
!H14 Building at Politechnika Wrocławska, \\[Wybrzeże Stanisława Wyspiańskiego 40, 50-370 Wrocław|https://przewodnik.pwr.edu.pl/pl/budynek/814/informacje-ogolne] 

!Tuesday 26 November, 2024\\16:00 – 18:00  (Wroclaw time) 
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!!OPEN TO ALL MEMBERS OF THE ACADEMIA EUROPAEA\\NO Pre-REGISTRATION NEEDED
ZOOM LINK: [https://pwr-edu.zoom.us/j/65771540823?pwd=HmDA5Wsnsbj61HI0FynIFq5ZaaY9Dm.1]\\
From 1 October, ALL DOCUMENTS can be found below. 
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__A series of pre-AGM membership wide electronic ballots on the motions below will be held online from 25th August – 09th September 2024. Members will be mailed separately about these.__

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!!Draft agenda 

(__NOTE:__ an agenda and documents pack will be available at the door of the meeting room for any physical attendees). __PLEASE ALSO SIGN THE ATTENDANCE REGISTER AT THE DOOR__.
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__In the chair: The President – Professor. Dr. Marja Makarow (Helsinki)__

!1.	Welcome, adoption of the 2024 draft agenda  (members present) – 	[DOCUMENT 1|AGM 2024 DOC 1 Agenda (Final 21 Nov).pdf]

!2. 2.	To adopt the minutes of the AGM held on 09Th  October, 2023		[DOCUMENT 2|Document 2 - Minutes of the 35th Annual General meeting - 2023 Munich (FIN).pdf]

__Transaction of Ordinary Business__
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!3. Reports  (covering the past 12 months and going forward): QUESTIONS ARE INVITED

*3.1 President – Marja Makarow. 2023  Trustees (Activity) report [DOCUMENT 3.1|Document 3.1  - 2023 Annual trustees (Activity) report- consolidated with Hub reports - signed.FIN.pdf] and [Document 3.1 Supplement|Document 3.1 supplement - President_s statement to the Trustees report 2023 ( AGM Document 3.1) FIN.pdf]
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__Report of the result of the online ballot of members, to the Motion: ''“That the AGM adopt the 2023 Trustees report”''. In favour 706__. Against 5.  MOTION CARRIED __ [DOCUMENT 3.1a|Document 3.1a - Result of the ballot - Approval of the 2023 Trustees report.pdf]
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*3.2 Finance – Professor Stephen Evans (Treasurer) a summary report has been tabled in advance and the 2023 examined  accounts made available online.  [Document 3.2|Document 3.2 - AE - Accounts - 2023 - FIN - all Signed.pdf] and [Document 3.2 supplement|Document 3.2 supplement  - Treasurers statement to the examined accounts of the Academia Europaea to the end of the financial year 2023 FIN.pdf] 
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__Report of the result of the online ballot of members, to the motion: ''“That members adopt the 2023 accounts“''. In favour 701.__ Against 6.  MOTION CARRIED [DOCUMENT 3.2a|Document 3.2a Result of the ballot - To Adopt the 2023 Examined Accounts.pdf]

*3.2.1 Outcome of the e-ballot of members on the Motion: “__That members agree to  re-appoint the Audit/Examiners: Messrs Keith Vaudrey and Co. Ltd, London“.  Voted in favour 702__.  Against  3 MOTION CARRIED. [Document 3.2.1|Document 3.2.1 Result of the ballot to re-appoint the auditors.pdf]

*3.2.2  Annual members’ financial contribution for 2025

Outcome of the e-ballot of members to the Motion: “__The Members are asked to approve the trustees recommendation, for an  annual, [[voluntary] contribution based on an age–related scale, and effective from January 1st  2025. As follows: __
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__Ordinary members__\\
Members up to and including 65 years of age: 200 Euro\\
Members 66 - 75 years of age: 125 Euro\\
__Foreign members:__ 200 Euro\\
__Members over 75:__ Voluntary donations are welcomed but they are optional
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Ballot result was: __Those in favour: 587;__ Those against; 117.  The motion was approved.
Ballot result was: [Document 3.2.2|Document 3.2.2 - Result of the ballot to approve the member contributions levels for 2025.pdf]
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*3.2.3 Additional motion for the room:
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''__"That the Members (present) are asked to approve a one-time establishment fee for all new (2025) members of 200 Euros, irrespective of age at the time of their acceptance of membership.”__''
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!4. Elections and appointments

*__4.1 Election of a President__

The current term of Professor Makarow  as President ends on 31st December 2024. Under normal circumstances, an e-ballot would have taken place in September to re-elect her for a second and final term. However, The President has recently indicated that, for personal reasons, she will no longer seek a second term.  Therefore, a call for candidates, a search/scrutiny board and a member-wide ballot process for a new President will be carried out in the coming months. The Board of trustees, have agreed to ask the current Vice president – Professor Dingwell, to act pro tem as President, to oversee an election process in 2025. The intention is to elect a new President who will be installed either at the AGM in October 2025, or from January 2026. A call for candidates from amongst the membership will be published before the end of 2024.  
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*__4.2 Appointment of a Class chair for Class A2 – Social and related Sciences__

Professor Bjorn Wittrock will retire as Class chair at the end of 2024. Following a search, the Board have approved the recommendation of the Class Section chairs (acting as Council)  and have appointed __Martin Kahanec__ (currently Section Chair for Economics and Business Management Sciences) as the new Class chair, effective from 1st  January 2025. The Class chair has been co-opted onto the Board of trustees from 1st January 2025.  
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!Motion for the room

The members present are asked to approve a term of five years (2025 – 2030).
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__Other Business (as time allows)__
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!5.  Future Developments 

!6.  Report on the AE engagement in the SAPEA  Horizon Europe Project-President Prof. Dingwell

!7. Brief AE Regional Knowledge Hub Reports 2023/24: 

*__Barcelona__ (Prof. Jaume Bertranpetit Academic Director,  Ms Maite Sánchez Riera - Hub Manager)
*__Bergen__ (Prof. Eystein Jansen Academic Director, Ms Kristen Baaken - Hub Manager)
*__Budapest__ (Prof. Peyter Hegyi, Academic Director, Dr Gergely Bőhm, Hub Manager)
*__Cardiff__ (Prof. Ole Petersen, Hub Director, Ms Louise Edwards Hub Manager)
*__Tbilisi__ (Prof David Prangishvilli – Academic Director, Ms Sofia Kobakhidze – Hub Manager)
*__Wroclaw__ (Prof. Arkadiusz Wojs Academic Director, Ms Anna Jarosz – Hub Manager)
*__Graz Data Centre__ (Mr Helmut Leitner – Technical Director, Ms Dana Kaiser, Administrator)

!8. Report by the Editor-in-Chief of the European Review – Professor Alban Kellerbauer

!9. Plans for 2025
	
*New Strategic Plan 2025-2028

*Call for nominations for election to membership – opened 01 October 2023 - 31 January 2024
		
*2025 AGM and annual conference
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Questions from the membership.
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Closing remarks (Professor Makarow)
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!NOTES:

*[Trustee (Activity) 2023 report  and 2023 examined accounts|Acad_Main/Publications/Academia_Europaea_Annual_Activity_Reports_and_Annual_Accounts]\\ 
*[AE Statutes and regulations|Acad_Main/About_us/Governance]\\
*[AE Section chairs and committees|Acad_Main/About_us/Academic_Management]

!Regional Knowledge Hub websites

Barcelona: [https://aebarcelona.eu] 	\\
Bergen: [https://aebergen.w.uib.no]\\
Budapest: [https://mta.hu/aebudapest]\\
Cardiff: [http://aecardiffknowledgehub.wales]\\
Wroclaw: [http://acadeuro.wroclaw.pl]\\
Tbilisi: [https://www.aetbilisihub.org]\\
Corporate website: [http://www.ae-info.org]  	
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The Executive Secretary AE London: Dr David Coates, September 2024\\
The Executive Secretary AE Munich: Dr Friederike Brandthaus, September 2024
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__DOCUMENTS:__
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*[Document 1: AGM 2024 Agenda|AGM 2024 DOC 1 Agenda (Final 21 Nov).pdf] (21%%sup st/% November 2024)

*[Document 2: Minutes of the 35th Annual General meeting - 2023 Munich|Document 2 - Minutes of the 35th Annual General meeting - 2023 Munich (FIN).pdf]

*[Document 3.1: Academia Europaea 2023 Trustees Activity Report|Document 3.1  - 2023 Annual trustees (Activity) report- consolidated with Hub reports - signed.FIN.pdf]

*[Document 3.1 Supplement - President's statement to the Trustees report 2023|Document 3.1 supplement - President_s statement to the Trustees report 2023 ( AGM Document 3.1) FIN.pdf]

*[Document 3.1a - Result of the ballot - Approval of the 2023 Trustees report|Document 3.1a - Result of the ballot - Approval of the 2023 Trustees report.pdf]

*[Document 3.2: The Academia Europaea Examined Accounts for 2023|Document 3.2 - AE - Accounts - 2023 - FIN - all Signed.pdf]

*[Document 3.2 Supplement - Treasurers statement to the examined accounts of the Academia Europaea to the end of the financial year 2023 (V2.0)|Document 3.2 supplement  - Treasurers statement to the examined accounts of the Academia Europaea to the end of the financial year 2023 FIN.pdf]

*[Document 3.2a Result of the ballot - To Adopt the 2023 Examined Accounts|Document 3.2a Result of the ballot - To Adopt the 2023 Examined Accounts.pdf]

*[Document 3.2.1 Result of the ballot to re-appoint the auditors|Document 3.2.1 Result of the ballot to re-appoint the auditors.pdf]

*[Document 3.2.2 - Result of the ballot to approve the member contributions levels for 2025|Document 3.2.2 - Result of the ballot to approve the member contributions levels for 2025.pdf]

*[Document 4.2 - Martin Kahanec CV|Document 4.2-Martin Kahanec_CV.pdf]
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!Regional Knowledge Hub websites:

Barcelona: [https://aebarcelona.eu]\\
Bergen: [https://aebergen.w.uib.no]\\
Budapest: [https://mta.hu/aebudapest]\\
Cardiff: [http://aecardiffknowledgehub.wales]\\
Wroclaw: [http://acadeuro.wroclaw.pl]\\
Tbilisi: [https://www.aetbilisihub.org]\\
Corporate website: [https://www.ae-info.org]
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!!Archive

*[2023 Annual Business Meeting of Members|2023 Annual Business Meeting of Members]

*[2022 Annual Business Meeting of Members|2022 Annual Business Meeting of Members]

*[2021 Annual Business Meeting of Members|2021 Annual Business Meeting of Members]

*[2019 Annual Business Meeting of Members|2019 Annual Business Meeting of Members]

*[2018: Annual Business Meeting of Members|2018 Annual Business Meeting of Members]

*[2017: Annual Business Meeting of Members|2017 Annual Business Meeting of Members]

*[2016: Annual Business Meeting of Members|2016 Annual Business Meeting of Members]

*[2015: Annual Business Meeting of Members|2015 Annual Business Meeting of Members]

*[2014: Annual Business Meeting of Members|2014 Annual Business Meeting of Members]

*[2013: Annual Business Meeting of Members|2013 Annual Business Meeting of Members]