The 2020/2021 nomination cycle closed on March 31, 2021.#

--> Download the AE Nomination Form 2020/2021(info)

  • Please download and use this year's nomination form. Send the filled-in nomination form as attachment to
  • Hint: If downloading the form by clicking on it does not work, please try to right-click and choose "Save-As" from the context menu (see also the NOTE below). If you are still having difficulties, do not keep trying, but contact the AE office ( and the form will be sent to you.
  • If you have difficulties opening the form, start your Adobe Reader first and open the form through the Adobe Reader by selecting the appropriate file.
  • If you cannot use the pdf nomination form, download the MsWord form(info), fill it in and send it to Dana Kaiser at The content of the form will then be transferred to the pdf form which will then be submitted on your behalf.
  • List of nominations
    Here you can either view all nominations (names only) or choose the relevant section where you will find an alphabetic list of the nominees.

  • Download the nomination file by clicking on it.
  • If you get the message "To view the full contents of this document, you need a later version of the PDF viewer. You can upgrade to the latest version of Adobe Reader from" although you do have the latest version of the Adobe Reader, download the file by making the Ctrl-click (or right-click) on the link and select "Save as" or "Download" from the contextual menu (depending on which browser you use, you may also select "load linked data" or other wording). In this way, you won't be using a default preview program which cannot deal with the nomination form.
  • To fill the AE Nomination Form please use Adobe's PDF Reader Version 8 or higher. Note that current versions are already 10.x , so if the PDF's don't work for you please update your pdf Reader.
  • If you cannot download the file, please contact and the file will be sent to you and assistance will be provided.

  • Downloading the nomination form: Download the file by clicking on it. Alternatively, you can save it by making Ctrl-click (or right-click) on the link and select "Save as" or "Download" from the contextual menu (depending on which browser you use, you may also select "load linked data" or other wording).
  • Opening and filling the form: make sure that you open the nomination form using the Adobe Reader and not by means of the (default) MacOS "preview" viewer (i.e. the built-in PDF viewer).

General information about the nomination procedure

  • Only members of Academia Europaea can submit a nomination. To be recognized as member of Academia Europaea, make sure that your name and email address correspond to the ones registered in the AE database (if in doubt, go to your personal AE web page).
  • Before you consider nominating a new member, please make sure that the potential nominee is not already a member of Academia Europaea (and not just your section) and has not already been nominated. To do so click on "Show nominees of all sections sorted by alphabet" on the List of nominations. This might help to save your valuable time and helps avoid confusion when multiple nominations of the same person are made.
  • For each candidate you want to nominate download the current nomination form and store it on your computer, best using the name of the candidate.
  • You and one co-nominator have to fill out all fields marked * in the nomination form. When complete, send it as attachment to an e.g. empty email to Attention: do not zip the file(s)!
  • There is no limitation of the number of nominations a nominator can make.
  • Submitting a form to the same section with exactly the same name for a candidate overwrites the previously uploaded form (i.e. later improvements are possible till the end of the nomination period).
  • An automatic notification about a successful upload of the nomination is sent to the sender, the two nominators and the chair of the relevant section who also receives a copy of the nomination as attachment. Please note: the email addresses of the nominators have to be the same as the ones registered on the AE site (have a look at your personal page and amend as necessary).
  • The nomination form does not allow any attachments. Nominators are free to send additional information on candidates to their section chair, who in turn can pass them on to the members of the section committee.
  • It is the responsibility of the first nominator, to ensure that the “case for election” is fully and correctly completed. Both of the nominators must support the nomination.
  • Wherever possible, candidates should have been approached by the proposers, and should have given their permission to have a nomination submitted, on a clear understanding that any nomination is without guarantee or prejudice. Nominators can ask the candidate to complete relevant parts of the form. The Nominator MUST however complete the case for election section.
  • All members can nominate candidates for membership to any section and in any field. Nominations for membership must be made by two (and only two) members of the Academia. One nominator must be resident in a European country and one must be resident in different country from that of the candidate. It is important that both nominators have personal and professional knowledge of the distinction of the candidate. Nationality and citizenship of the nominators is not relevant to the process.
  • Foreign members: If a candidate is nominated as foreign member, the nominators must present clear evidence of a strong and sustained collaboration and working links with European institutions and centres of scholarship. The award of honours by European institutions and periods of residence at European centres will provide additional evidence of such links (such as substantive positions held, honorary Professorships and visiting Professorships). Regarding the classification as Ordinary or Foreign member the question of nationality and citizenship are irrelevant. If a candidate lives and works (principally) outside of Europe (and Israel) then they have to be considered as a Foreign candidate. Only if a candidate has a dual position and spends 6 months in Europe and six months outside, she/he can be nominated as Ordinary member.
  • The full list of nominees is made available to members of Section committees and to Class chairs. The list of nominees (names only) in a section is visible to all section members. Full dossiers are accessible only to all authorized persons, i.e. the nominators of a person for the dossier of that person; the members of the section committee for all dossiers of their section.
  • The nomination period ended at midnight (CET - Central European Time) on March 31, 2021.

Attention: no extensions of the deadline is possible!#

Board List#

This route uses the same nomination form. It is designed to capture those eminent scholars who, for whatever reason, may have been overlooked in the past, or for candidates who do not easily fit the normal criteria for membership. See also detailed criteria for a nomination on the Board list. The ‘Board list’ candidates also pass through Section committees and Classes, for their opinion and advice. The final election of the Board list candidates is a matter for the Board of Trustees, following receipt of Class chairs’ recommendations.

Evaluation of candidates (synopsis)#

Sections are clustered into Classes: Class 1 – Humanities (Sections A1, A2, A3, A4, A6 and A7); Class 2 – Social and related Sciences (Sections A8, A9, A10, A11, A12 and A13); Class 3 – Exact Sciences (Sections B1, B2, B3, B4 and B5); Class 4 – Life Sciences (Sections C1, C2, C3, C4 and C5), each with a Class chair.

After the closing date for applications, each Section committee evaluates their own candidate lists and make recommendations on suitability for election. Each Section committee evaluates against published criteria and uses a common scoring system. Section lists are then discussed in plenary during individual Class meetings to arrive at a single consolidated class list for each Class. These are formal hearings, where the individual section lists are compared, discussed and moderated. Class lists are then submitted to Council for a formal QA and new members then elected by the Board of Trustees. All newly elected members will receive a formal invitation from the President, inviting them to accept membership and an invitation to participate in the induction ceremony at the next annual member conference.

  • Each Section Committee will assess its own candidates against a set of eligibility and professional standing criteria and score according to this scheme:
    • 1: Should be elected now;
    • 2: Strong candidate;
    • 3: Future contender;
    • 4: Not electable.
  • Each section chair will provide an assessment report for their nominations (including a ranked list of candidates) to the appropriate Class chair.
  • The Class chairs then each convene separate Class meetings, to discuss (in pleno) and moderate the individual Section candidate lists. A single, consolidated list for each Class is then agreed and submitted to the Board of Trustees for approval and subsequent election.

Nominations guidelines and criteria #

Dear members of Academia Europaea,#

In these unprecedented times: The Board of trustees have decided to extend the deadline for nominations for membership to the academia Europaea until midnight on 30 April 2020. #

Many thanks to all members who have already submitted nominations before the original deadline. But, we are conscious of the extreme pressures that scholars are now operating under and we hope that this extra time will allow you to nominate suitable candidates. The intention is still to try to make sure as many newly elected members as possible can come to the annual conference on in October.

Dana Kaiser or at the Graz Data Centre is still available to answer and technical questions.

Imprint Privacy policy « This page (revision-291) was last changed on Friday, 2. April 2021, 15:40 by Kaiser Dana
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