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A series of pre-AGM membership wide electronic ballots on the motions will be held online from 20th September to – 26th September 2026.

Further documents will be made available by September 15th at the latest.

(NOTE: an agenda and documents pack will be available at the door of the meeting room for any physical attendees). PLEASE ALSO SIGN THE ATTENDANCE REGISTER AT THE DOOR!

In the chair: The President – Professor. Dr. Donald Dingwell (Munich)

1. Welcome, adoption of the 2026 draft agenda (members present) – [Document 1] (updated 1st October 2026)#

2. 2. To note the e-ballot results to adopt the minutes of the AGM held on 15th October, 2025 – Document 2#

Transaction of Ordinary Business

3. Short Reports (covering the past 12 months and going forward): QUESTIONS ARE INVITED#

• 3.1 President – Don Dingwell. To note the 2025 Trustees (Activity) report [DOCUMENT 3.1] and to report on 2026 activity.

MEMBERS (present at the AGM) are asked to ratify the result of the online ballot of members, to the Motion: “Members recommend the AGM to adopt the 2025 Trustees report”. [Document 3.1]

• 3.2 Finance – Professor Stephen Evans (Treasurer) A summary report Document 3.2a has been tabled in advance and the 2025 examined accounts were made available online. Document 3.2. The Treasurer will also briefly update members on 2026.

MEMBERS (present at the AGM) are asked to ratify the result of the online ballot of members, to the motion: “Members recommend the AGM to adopt the 2025 accounts“. Document 3.2

• 3.2.1 MEMBERS (present at the AGM) are asked to ratify the outcome of the e-ballot of members on the Motion: “That members recommend the re-appointment of the Audit/Examiners: Messrs Keith Vaudrey and Co. Ltd, London“. [Document 3.2.1]

• 3.2.2 Annual members’ financial contribution for 2027

MEMBERS (present at the AGM) are asked to ratify the outcome of the e-ballot of members to the Motion: “Members are asked to approve the trustees recommendation, for an annual, [voluntary] contribution, based on an age –related scale, and effective from January 1st 2027. As follows:

Ordinary members:
Members up to and including 65 years of age: 200 Euro
Members 66 - 75 (inclusive) years of age: 125 Euro
Foreign members (all age categories): 200 Euro
Members over 75: Voluntary donations are welcomed, but they are optional (recommended level 50 Euros).

The E- Ballot result was: [Document 3.2.2]

• 3.2.3 Additional motion for the room:

That the MEMBERS (present at the AGM) are asked to approve an establishment fee for all new (2027) members of 200 Euros applicable to new members and applied irrespective of age at the time of their acceptance of membership.”

4. Elections and appointments#

• 4.1 Re- election of a Treasurer

Professor Evans has reached the end of his first term as Treasurer. In line with our regulations, he is eligible to be re-elected for a second and final three-year term. Professor Evans has notified the Board of his willingness to be re-elected.

MOTION: The Board of trustees recommend that members present vote in favour of the re-election of Professor Evans as the Treasurer for a period of three years from 1st January 2027 to 31st December 2029.

5. Changes to the Regulations#

MEMBERS (present at the AGM) are invited to take note of the advisory e-ballot and the recommendations of the Board of Trustees and ratify the proposed amendments to the regulations. [Document 5.1] is an explanatory memorandum for the proposed changes. Document 5.2 are the [old and] new regulations.

6. MEMBERS (present at the AGM) are invited to adopt a new policy for the identification and appointment of Class chairs. If adopted this policy will be effective immediately. Document 6#

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Other Business (as time allows)

7a Report by the Editor-in-Chief of the European Review – Professor Alban Kellerbauer#

7b. Brief AE Regional Knowledge Hub Reports 2026/27: #

Barcelona (Prof. Jaume Bertranpetit Academic Director, Ms Maite Sánchez Riera - Hub Manager)
Bergen (Prof. Eystein Jansen Academic Director, Ms Kristen Baaken - Hub Manager)
Bucharest (Sorin Antohi Executive Director, Grigore Vida - Hub Manager)
Budapest (Prof. Peter Hegyi Academic Director, Hub manager)
Tbilisi (Prof. David Lordkipanidze Academic Director, Ms Natia Khuluzauri – Hub Manager)
Wroclaw (Prof. Arkadiusz Wojs Academic Director, Ms Anna Jarosz – Hub Manager)
Graz Data Centre (Helmut Leitner - Technical Director, Ms Dana Kaiser - Administrator)

8. Future plans (President)#

9. TO NOTE: Announcement of the call for nominations for election to membership – opened 01 October 2026 - 31 January 2027#

10. Announcement of a call for suggestions and offers related to the creation of a programme of member led events marking the 40th anniversary of the establishment of the Academia Europaea (1988 – 2028). This call also includes any offers to host and organise/manage the anniversary annual conference of the AE in 2028.#

11. Closing remarks#

NOTES:#

• Trustee (Activity) 2025 report and 2025 examined accounts
  
• AE Statutes and regulations
  
• AE Section chairs and committees

Regional Knowledge Hub websites#

Barcelona: https://aebarcelona.eu
Bergen: https://aebergen.w.uib.no
Bucharest: https://acadeurobucharest.eu
Budapest: https://mta.hu/aebudapest
Cardiff: http://aecardiffknowledgehub.wales
Wroclaw: http://acadeuro.wroclaw.pl
Tbilisi: https://www.aetbilisihub.org
Corporate website: http://www.ae-info.org

The Executive Secretary, Ms Friederike Brandthaus, AE Munich, 2026
Support office at London – Dr David Coates and Ms Teresa McGovern

DOCUMENTS

• Document 2 - Minutes of the Annual meeting 2025 Barcelona Draft
• Document 3.2 - Signed accounts for 2025
• Document 3.2a - Treasurer's report for 2025 and subscriptions income patterns
• Document 5.2 - Proposed changes to the AE Regulations
• Document 6 - Policy for the identification and appointment of Class chairs

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